Purchasing and Suppliers in One System
TDCCommerce connects every purchase to an approved supplier and agreed pricing. Source, order, receive, and pay without leaving the ERP, with vendor performance tracked along the way.
Everything Your Buying Process Needs, Built In
RFQ
Quote Requests, Bids, and Awards
- Run the Request for Quote (RFQ) module from one screen: define what you need, send it to chosen suppliers, and track every bid as it comes in.
- Add an approval step before an RFQ goes out or a bid is awarded, so buying stays within policy.
- Lock in pricing for a quantity over a set period with blanket purchase orders, then release on schedule or on demand.
- Award the RFQ and the winning quote updates vendor and item records automatically, with no retyping.
How TDCCommerce Compares
| Feature | The Usual Setup | With TDCCommerce |
|---|---|---|
| Someone needs to buy something | Email a manager, then a spreadsheet | A requisition routed to the right approver by rule |
| Compare supplier quotes | Bids in different inboxes | All bids side by side in one place |
| A vendor invoice arrives | Check the PO and receipt by hand | PO, receipt, and bill are compared for you; only differences need a look |
| A bill gets paid twice | Found at audit | Flagged as a duplicate before it is paid |
| Vendor asks for order status | Reply to the email | They see it in the vendor portal |
| Which supplier keeps delivering late | Gut feel | A scorecard with on-time, quality, and price |
| Onboard a new vendor | Documents scattered across email | A checklist with compliance checkpoints |
Run Every Purchase From One Place
Stop approving purchases over email and matching invoices by hand. See how each purchase gets from request to payment without a spreadsheet in between.
Questions Purchasing Teams Ask
Can we stop unapproved purchases?
Yes. A requisition becomes a purchase order only after the approvers you named sign it off, and the rule can differ by team or amount.
What is three-way matching?
The system compares each purchase order, goods receipt, and vendor invoice, approves the ones that agree, and routes mismatches for review before payment.
Does this cover office supplies and services, not only stock?
Yes. The Indirect Procurement module handles everyday spend with the same policy-driven approvals and purchase order tracking.
How do vendors interact with the system?
Through Vendor 360, their own portal, where they exchange documents and follow orders, deliveries, and payments, with access you control.
How does the RFQ process work?
You describe the purchase and pick which suppliers to ask. Their bids arrive in one view, you choose the winner, and the award becomes the purchase agreement.
What does onboarding a new vendor involve?
A guided checklist: the vendor supplies its documents, passes each compliance step, and its status shows where it stands until approved.